Transfer In (Standard)

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Purpose

The Transfer In function in M-POS is used by stores or warehouses to receive stock transferred from another store or warehouse. This ensures inter-location transfers are properly scanned, validated, and recorded into inventory.

Prerequisites

• Access to M-POS > Back Office > Transfer In.

• Transfer documents (Store → Store, Store → Warehouse, or Warehouse → Warehouse) must already be created, confirmed in E-Retail, then, picked and shipped in M-POS by the "From" location.

Steps

Step 1 – Access Transfer In

1. Log in to M-POS.

2. Go to Back Office > Transfer In.

3. A bubble notification will appear if there are pending transfers.

Step 2 – Pending Document Prompt

• A pop-up will appear:
  “You have XX pending document(s), do you want to view?”

• Tap OK → opens a list of pending transfer-in jobs.

• Tap Cancel → go to the search/filter page.

Step 3 – Search & Filter (If Cancel is Selected)

1. Use the filter page to search by:

   • Transfer No. (Doc No.)

   • From Location (Store or Warehouse)

   • Date From / Date To

   • Status – All, Pending, or Received

Step 4 – View Pending Transfers (If OK is Selected)

1. A list of pending transfer-in jobs will be displayed.

2. Each record shows:

   • Transfer No.

   • From Location (source store/warehouse)

   • Doc Date

   • No. of SKUs

   • Sent / Rec'd / Var (Sent vs Received vs Variance)

3. Tap View Details to open the transfer job.

Step 5 – Perform Receiving

1. Begin scanning items included in the transfer.

2. You can also:

   • Edit quantities manually.

   • Tap Receive All to accept all requested items in one step.

3. Monitor the Sent / Rec'd / Var summary at the top-right corner to check for discrepancies.

Step 6 – Save, Edit, Confirm

1. Tap Save to save progress as draft.

2. Tap Edit if amendments are needed.

3. Tap Confirm once the receiving is verified and completed.

Step 7 – Review Completed Transfers

1. After confirmation, tap Back (top-left corner).

2. The system will display:

   • The recently completed transfer (status = Received).

   • Other Pending transfers still awaiting action.

Notes / Tips

• Use Transfer In when receiving from another store or warehouse

• Variances will appear in the Var column for mismatched quantities.

• Drafts can be resumed until confirmed.

• Confirming finalizes the transfer and updates inventory immediately.