Purpose

The Spot Check Item module is used by HQ or Merchandising in E-Retail to initiate spot check jobs for M-POS users. This allows stores to perform blind scanning of selected SKUs, helping verify stock accuracy without exposing system quantities upfront. This module serves as a backend initiation in E-Retail, while the actual spot check is executed by store staff in M-POS.

Prerequisites

• Access to Spot Check > Create Spot Check Item in E-Retail.

• SKU codes already maintained in Product Master.

• Store or warehouse location must be set up.

Steps

Step 1 – Create Spot Check Job in E-Retail

1. Go to Spot Check > Create Spot Check Item.

2. Select the Location (store/warehouse).

3. Enter a Note if needed (optional).

4. Click New.

Step 2 – Input SKUs

Option 1 – Individual Entry

1. Input SKUs manually one by one into the list.

Option 2 – Bulk Import

1. Before creating a new record, click Download Template.

2. Populate the Excel with the list of SKUs.

3. Save the file.

4. Back in the module, click Import to upload the populated list.

Step 3 – Finalize Spot Check Job

1. Click Save to keep the spot check job as draft.

2. Once verified, click Confirm.

   • This sends the spot check job to M-POS for execution.

Step 4 – Sync & Perform Spot Check in M-POS

1. On the M-POS device, go to Backoffice > Sync > Sync to download the spot check job.

2. Then go to Backoffice > Spot Check.

3. Select the job and perform blind scanning of the SKUs.

Notes / Tips

• Spot Check is blind scanning — M-POS users will not see system stock quantities during the count.

• Use Notes in E-Retail for instructions (e.g., “Check accessories section” or “Focus on top-selling SKUs”).

• Always Confirm jobs in E-Retail to push them into M-POS. Drafts will not appear on M-POS.