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Purpose

The Goods Receiving from Supplier function in M-POS is used to record and confirm stock received against supplier purchase orders. This ensures inventory is updated accurately at both Warehouse and Store levels.

Prerequisites

• Access to M-POS > Back Office > Receiving from Supplier.

• Purchase Orders created and approved in E-Retail.

• Correct user role with permission to perform receiving.

Steps

Step 1 – Access Pending Receiving Documents

1. Log in to M-POS with either a Warehouse or Store location.

2. Go to Back Office > Receiving from Supplier.

   • A bubble notification on the function button shows how many receiving jobs are pending (can be zero).

3. If pending documents exist:

   • The system will prompt with a message.

   • Tap OK to view the list of pending documents.

4. If no pending jobs (or if you tap Cancel):

   • Use the Filter icon to search by:

     • Doc No.

     • From Location (Supplier)

     • Date From / To

     • Status (All, Pending, Confirmed)

Step 2 – View Receiving Document

1. From the list, verify details such as:

   • PO No.

   • Supplier Name

   • Item (No. of SKUs)

   • Requested Quantities (Req’d)

2. Tap View Details on the right side of the document to open it.

Step 3 – Perform Receiving

1. Start scanning items one by one.

   • Each scanned SKU will move to the top of the list.

   • Tap the SKU line to manually change the receiving values if required.

2. If all items match without issues:

   • Tap Receiving All to receive all requested quantities.

Step 4 – Save & Confirm

1. Tap Save to save as draft.

   • Drafts can still be edited by tapping Edit.

2. Once verified, tap Confirm to finalize the receiving.

   • The inventory will be updated in E-Retail.

Step 5 – Review in E-Retail (HQ)

• HQ users can verify the received items in:

  • Warehouse Module > Warehouse Receiving > Receiving from Supplier

  • Warehouse Module > Report > Goods In Report

Notes / Tips

• Always check PO No. and Supplier Name before confirming.

• Use Receiving All for fast confirmation if quantities are correct.

• Drafts allow correction before confirmation — use this if discrepancies are found.

• HQ can track and reconcile receiving activity via the Goods In Report.